Junior Secretary English

We are currently looking for a Junior Administrative Assistant / Secretary for one of our clients in Leiden. You will be providing optimal secretarial support to the head and employees of the department.

Tasks:

• Setting priorities and timely starting and handling of requests
• Drawing attention to urgent mail, documents or appointments
• (Proactively) providing secretarial support
• Monitoring appointments and progress of current projects and activities
• Sorting incoming mail and collecting additional information for handling correspondence handling routine matters
• Drawing attention to urgent matters
• Preparing activities by gathering the necessary documentation
• Updating agenda of head of department and employees. Planning, making and drawing attention to appointments. Preparing activities by gathering the necessary documents
• Organizing (departmental) meetings, conference calls, video conferences and MT meetings
• Answering and selecting phone calls: Assessing nature, importance and purpose of the request
• Handling (standard) requests
• Arranging (foreign) trips and hotel reservations
• Discussing the traveling plans
• Preparing various lists and graphs for financial reports, timesheets, progress planning of activities etc.
• Establishing and maintaining records and archives
• Keeping up to date the digital archiving system and identifying possible improvements
• Identifying possible improvements for secretarial support within the department
• Participating in various (cross departmental) meetings for alignment of various (secretarial) procedures and method

For more information regarding this position contact Wouter Louwers at wlouwers@unique.nl.