Junior Secretary English

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Municipality
Leiden
Education
HBO
Hours per week
40 hours
Contract type
Vast
Salary indication
€2,400-2,500
Vacancy number
#1AV0100344

About the job

About the job

We are currently looking for a Junior Administrative Assistant / Secretary for one of our clients in Leiden. You will be providing optimal secretarial support to the head and employees of the department.

Tasks:

  • Setting priorities and timely starting and handling of requests
  • Drawing attention to urgent mail, documents or appointments
  • (Proactively) providing secretarial support
  • Monitoring appointments and progress of current projects and activities
  • Sorting incoming mail and collecting additional information for handling correspondence handling routine matters
  • Drawing attention to urgent matters
  • Preparing activities by gathering the necessary documentation
  • Updating agenda of head of department and employees. Planning, making and drawing attention to appointments. Preparing activities by gathering the necessary documents
  • Organizing (departmental) meetings, conference calls, video conferences and MT meetings
  • Answering and selecting phone calls: Assessing nature, importance and purpose of the request
  • Handling (standard) requests
  • Arranging (foreign) trips and hotel reservations
  • Discussing the traveling plans
  • Preparing various lists and graphs for financial reports, timesheets, progress planning of activities etc.
  • Establishing and maintaining records and archives
  • Keeping up to date the digital archiving system and identifying possible improvements
  • Identifying possible improvements for secretarial support within the department
  • Participating in various (cross departmental) meetings for alignment of various (secretarial) procedures and method

For more information regarding this position contact Wouter Louwers at wlouwers@unique.nl.

What we offer

  • You start with a 40 hour contract for a 6 month period via Unique
  • A salary of € 2500 per month based on 40 hours per week
  • Access to an online training portal with more than 130 training courses for your personal and professional development
  • A hybrid role, with 1 day per week in the office.
  • Travel cost reimbursed

Job requirements

  • At least 2-4 years of secretarial experience
  • Bachelors degree
  • Fluency in English both written and spoken
  • Able to work with MS office and subsequent applicable applications
  • Good communication skills, active and passive
  • Ability to operate independently and use own initiative
  • Good time management skills
  • Self starter
  • Sound interpersonal skills
  • Accurate, attention to detail

About the company

An international pharma company.

Job information

Unique Uitzendbureau Leiden

Schipholweg 55
2316 ZL Leiden

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