We are currently looking for a Junior Administrative Assistant / Secretary for one of our clients in Leiden. You will be providing optimal secretarial support to the head and employees of the department.
Setting priorities and timely starting and handling of requests
Drawing attention to urgent mail, documents or appointments
(Proactively) providing secretarial support
Monitoring appointments and progress of current projects and activities
Sorting incoming mail and collecting additional information for handling correspondence handling routine matters
Drawing attention to urgent matters
Preparing activities by gathering the necessary documentation
Updating agenda of head of department and employees. Planning, making and drawing attention to appointments. Preparing activities by gathering the necessary documents
Organizing (departmental) meetings, conference calls, video conferences and MT meetings
Answering and selecting phone calls: Assessing nature, importance and purpose of the request
Handling (standard) requests
Arranging (foreign) trips and hotel reservations
Discussing the traveling plans
Preparing various lists and graphs for financial reports, timesheets, progress planning of activities etc.
Establishing and maintaining records and archives
Keeping up to date the digital archiving system and identifying possible improvements
Identifying possible improvements for secretarial support within the department
Participating in various (cross departmental) meetings for alignment of various (secretarial) procedures and method
For more information regarding this position contact Wouter Louwers at firstname.lastname@example.org.
What we offer
What we offer
You start with a 40 hour contract for a 6 month period via Unique
A salary of € 2500 per month based on 40 hours per week
Access to an online training portal with more than 130 training courses for your personal and professional development
A hybrid role, with 1 day per week in the office.
Travel cost reimbursed
At least 2-4 years of secretarial experience
Fluency in English both written and spoken
Able to work with MS office and subsequent applicable applications
Good communication skills, active and passive
Ability to operate independently and use own initiative