Secretary

Apply direct
Municipality
Leiderdorp
Education
HBO
Hours per week
40 hours
Contract type
Tijdelijk met uitzicht op vast
Salary indication
€2500-3400
Vacancy number
#1AV0028380

About the job

About the job

This job is part of a job family, consisting of two successive job levels. A specific secretary position can be classified using the classification criteria. Difference between the two levels is mainly evident in the position of the job in the organization. The job level is mainly based on the complexity of the environment and the subsequent responsibilities of the departmental staff members including those of the Head of Department. The job requires knowledge and understanding of the organization, the relevant interests, the business processes and departments managed by the Head of Department. The job has to deal with confidential information.

Essential Job Responsibilities:

  • Setting priorities and timely starting and handling of requests;
  • Drawing attention to urgent mail, documents or appointments;
  • (Proactively) providing secretarial support;
  • Monitoring appointments and progress of current projects and activities;
  • Sorting incoming mail and collecting additional information for handling correspondence Handling routine matters;
  • Drawing attention to urgent matters;
  • Preparing activities by gathering the necessary documents;
  • Updating agenda of head of department and employees. Planning, making and drawing attention to appointments. Preparing activities by gathering the necessary documents;
  • Organizing (departmental) meetings, conference calls, video conferences and MT meetings;
  • Answering and selecting phone calls. Assessing nature, importance and purpose of the request;
  • Handling (standard) requests;
  • Arranging (foreign) trips and hotel reservations;
  • Discussing the traveling plans;
  • Preparing various lists and graphs for financial reports, timesheets, progress planning of activities etc;
  • Establishing and maintaining records and archives;
  • Keeping up to date the digital archiving system and identifying possible improvements;
  • Identifying possible improvements for secretarial support within the department;
  • Participating in various (cross departmental) meetings for alignment of various (secretarial) procedures and methods.

What we offer

  • Fulltime job (40 hours) for a year;
  • A view for a permanent contract at the company;
  • You can work at home;
  • Good salary 2500 - 3500 (depence on your experience).

Job requirements

Required:

  • !! Living in the Netherlands !!;
  • Good communication in Dutch and English;
  • Full time available;
  • You're excited, open minded and want to learn new things;
  • At least 1-4 years of secretarial experience;
  • Able to work with MS office and subsequent applicable applications;
  • Good communication skills, active and passive;
  • Ability to operate independently and use own initiative;
  • Self starter;
  • Good time management skills;
  • Sound interpersonal skills;
  • Accurate, attention to detail.

About the company

The company is based in Leiden. You can easily get there by public transport as well as by car. Public transport is easy to get to Leidenfrom The Hague, Amsterdam (Schiphol), Rotterdam, Utrecht etc.

Also the company has a lot of parking places.

Job information

Unique Uitzendbureau Leiden

Schipholweg 55
2316 ZL Leiden

Question about this vacancy